July 2019 HOA Board Meeting Minutes

Agenda - Spring Creek HOA February Board Meeting 

Location: Harmons conference room, Lehi, Utah


  1. Open the meeting 19:34
  2. Roll Call 19:34
    1. Jeanette, Nathalie, Pat, Kyler, with Brad absent
  3. Open forum for all in attendance 19:35
  4. Review Financials and Budget 19:35-19:45
  5. Follow up on action items 19:45-19:54
    1. CEC Committee - Fourth of July Activity
      1. Firework launching and location, fire extinguishers
      2. Food discussion
  6. Landscape 19:54-19:59
    1. Discussion of sprinklers and adjustments
  7. Architectural Items that don’t need approval 19:59-20:05
  8. Common Area Amenities Survey 20:05-20:14
  9. Things to include in August Newsletter 20:14-20:18
    1. Amenities Survey
    2. Back to School Social
  10. Next board meeting schedule 20:18
    1. August 13, 2019 7:30 PM
  11. Next meeting agenda items 20:18-20:19
    1. Review amenities survey
    2. Review architectural items that don't need approval
  12. Approve July meeting minutes 20:22 - Kyler motions to approve, Pat seconds, all in favor
    1. Motion passes unanimously
  13. Meeting adjourned

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June 2019 HOA Board Meeting Minutes

Minutes - Spring Creek HOA February Board Meeting 6/11/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call - 19:02
    1. Brad, Jeanette, Nathalie, Kyler all present
  2. Open forum for all in attendance 19:03
  3. Review Financials and Budget 19:03-19:25
    1. Review of atypical expenses
    2. Review of bids for cleaning
  4. Follow up on action items 19:25-19:40
    1. Results of Survey for HOA events
  5. CEC Committee 19:40-19:55
    1. Discussion of needs for Fourth of July activity
  6.  Landscape 19:55-20:15
    1. Plan for mulch on skylark park
    2. Progress on tree maintenance
    3. Common area discussion and plans for survey
  7. Architectural approval discussion 20:16
  8. Incremental fine structure 20:16-20:58
    1. Changes to each of the fine levels:
      1. “Fines are generally assessed only after two warnings have been issued. Each time a fine is assessed, notice of the fine shall be sent to the Owner describing the violations, stating the rule or provision of the Governing Documents that the Owner has violated, and stating that the owner may request an information hearing before the Board to dispute the fine within 30 days after the day the notice is sent.

        Fine Amounts: 1st fine: $50. Subsequent fines for Intermittent Violations: double the previous fine. Continuous violations after the first fine: double the previous fine every 10 days.”
      1. Jeanette motioned, Brad seconded, all approved
  9. Things to include in July Newsletter 20:58
    1. Fourth of July activity
    2. Possibly a link to the improvements survey
  10. Next board meeting schedule 20:59
    1. July 2, 2019 7 pm
  11. Next meeting agenda items 21:00
  12. Approve June meeting minutes 21:00
  13. Meeting adjourned 

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May 2019 HOA Board Meeting Minutes


Announcement: At the board meeting on June 11, 7 pm at Harmons in Traverse Mountain, the Board will be discussing a change to the fines. If you are interested in hearing the discussion please attend.

May 2019 HOA Board Meeting
5/14/2019
Location: Harmons conference room, Lehi, Utah

Open the meeting (19:03)
    • Roll call: Pres, VP, Landscape, Arc, Sec (Absent)
Open forum for all in attendance (19:04)
    • No issues
Review financials and budget (19:04-20:21)
    • Reviewed income statement and balance sheet and how to find it in the reports
    • Pat motioned to not replace the tree that was damaged at the entrance of the neighborhood. Brad seconded. All in favor.
    • Review of how much we pay for various services and discussed opening up bathroom cleaning to community
    • Review reinvestment fee allocation
Community Engagement Committee (20:21-20:24)
    • Water balloon activity reminder
Landscape (20:24-20:37)
    • Brad motioned to approve Rivendell's estimate for tree maintenance, removal, sod installation and mowing. Nathalie seconded. All approved.
    • Review of request allowing homeowner to plant on HOA property. Not approved
    • Brad motioned to approve bark replacement. Jeanette seconded. All in favor.
Fine structure (20:37-20:47)
    • Changes to each of the fine levels discussed and send notice to the community.
Architectural Approval (20:47-20:54)
    • Pool put in without approval
Things to include in June Newsletter (20:54-20:56)
    • Fine amounts to be discussed
    • Send a few days before the end of June
Next Board Meeting June 11, 7 pm at Harmons (20:56)
Next meeting agenda items (20:59-21:02)
    • Community events survey and improvements
    • Fine restructuring
Meeting adjourned (21:02)
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