May 2019 HOA Board Meeting Minutes


Announcement: At the board meeting on June 11, 7 pm at Harmons in Traverse Mountain, the Board will be discussing a change to the fines. If you are interested in hearing the discussion please attend.

May 2019 HOA Board Meeting
5/14/2019
Location: Harmons conference room, Lehi, Utah

Open the meeting (19:03)
    • Roll call: Pres, VP, Landscape, Arc, Sec (Absent)
Open forum for all in attendance (19:04)
    • No issues
Review financials and budget (19:04-20:21)
    • Reviewed income statement and balance sheet and how to find it in the reports
    • Pat motioned to not replace the tree that was damaged at the entrance of the neighborhood. Brad seconded. All in favor.
    • Review of how much we pay for various services and discussed opening up bathroom cleaning to community
    • Review reinvestment fee allocation
Community Engagement Committee (20:21-20:24)
    • Water balloon activity reminder
Landscape (20:24-20:37)
    • Brad motioned to approve Rivendell's estimate for tree maintenance, removal, sod installation and mowing. Nathalie seconded. All approved.
    • Review of request allowing homeowner to plant on HOA property. Not approved
    • Brad motioned to approve bark replacement. Jeanette seconded. All in favor.
Fine structure (20:37-20:47)
    • Changes to each of the fine levels discussed and send notice to the community.
Architectural Approval (20:47-20:54)
    • Pool put in without approval
Things to include in June Newsletter (20:54-20:56)
    • Fine amounts to be discussed
    • Send a few days before the end of June
Next Board Meeting June 11, 7 pm at Harmons (20:56)
Next meeting agenda items (20:59-21:02)
    • Community events survey and improvements
    • Fine restructuring
Meeting adjourned (21:02)
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April 2019 HOA Board Meeting Minutes

April HOA Board Meeting
4/9/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call 19:13
    1. Kyler, Pat, Nathalie present, Brad absent
    2. Jeanette, came in at 19:14
  2. Open forum for all in attendance 19:14-19:21
    1. Pressure treated lumber pergola request
  3. Discussion about tree maintenance from arborist 19:22-19:48
  4. Review Financials and Budget 19:48-20:06
  5. Follow up on action items 20:06-20:17
    1. Nathalie to work on a survey for HOA events
    2. Jeanette researched splash pad costs and present
  6. CEC Committee 20:17
    1. Easter activity needs and planning
  7. Landscape 20:17-20:20:31
    1. HOA support for community cleanup activity
      1. Jeanette motions to help provide a dumpster for the service project, Pat seconds
      2. Part of the project is to clean up the creek. Only remove garbage and loose debris. No cutting of trees and pulling of plants, and no power tools.
        1. All in favor unanimously
    2. Discussion about grass placement in area under power lines
  8. Architectural Approval 20:31-20:46
    1. Patio covers rules - Nathalie motioned, Jeanette seconded
      1. Patio covers are approved based on ARC review. The appearance of patio covers must be consistent with the appearance of the house. The color must match the house trim or the wall color; or must be complementary to the house. Materials must be sturdy and high in quality. Preferred materials include aluminum and vinyl. Other materials are subject to ARC review.
      2. Motion passed unanimously
    2. Shed specifications
  9. Incremental fine structure 20:46-20:58
  10. Things to include in May Newsletter 20:58
    1. Reminder not to water - Save the flow website - standing item
  11. Next board meeting schedule 20:59
    1. May 14, 2019 7 pm
  12. Next meeting agenda items 20:59
    1. Fine structure
    2. Landscape, grass, trees, creek
  13. Motion to approve March meeting minutes
    1. Motion passed unanimously
  14. Approve April meeting minutes - pat motioned, Nathalie seconded
    1. Motion passed unanimously
  15. Meeting adjourned 21:04


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March 2019 HOA Board Meeting Minutes

Spring Creek Ranch 
March 12, 2019 Minutes
  1. Call to order (1902)
  2. Nathalie, Jeanette, Pat and Brad Present (Kyler Absent)
    1. Quorum present
    2. K&R Present
    3. UDOT Present
    4. Prime Designs Present
  3. UDOT Discussion About Vineyard Connector (1903-1940)
    1. Dianne Olson and Aaron Pinkerton
  4. Open Forum skipped, no owners attending 
  5. Prime Designs discussion (1940-2038)
    1. Pat motions to have creek area from 1630 s to the first bridge mowed monthly by prime designs
      1. Brad Second, All in favor
    2. Brad Motions to dredge powerline wetland at $1500
      1. Pat seconds, all in favor
    3. Table new sod/grass on power line trail issue until next time
    4. Discussed posts around wetland
  6. Discussed financials (2038-2046)
  7. Discussed HOA events (2046-2055)
  8. Discussed Survey for community events (2055-2105)
    1. Nathalie to head this up
  9. Discussed Arborist inspection of community (2015-2110)
    1. K&R to locate arborist and review community
  10. Discussed Tennis Court net placement (2110-2115)
    1. Board to watch the weather and determine best time to install
  11. Discussed Splash Pad (2115-2120)
    1. Jeanette to research
  12. Next Meeting April 9, 2019 7pm Harmons Lehi
  13. Adjourn 2120



Action Items:
A. K&R to locate arborist
B. Nathalie to work on a survey for HOA events
C. Jeanette to research splash pad costs and present

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