December 2018 HOA Board Meeting Minutes


Minutes - Spring Creek HOA meeting 12/4/2018
Location: Harmons conference room, Lehi, Utah

  1. Open the meeting – Roll Call – Brad, Pat, Jack, Kyler, Frank 19:08
  2. Review Financials and Budget 19:08-19:26
    1. Audit of 2016-2017 progress
    2. Technology line item changed to $880 – move $350 from legal category
    3. Brad motioned, Jack Seconded, all approved
    4. Discussion of where unused funds go at end of year
  3. Elections 19:26-19:30
    1. Review list of people running and set vote timing for Dec. 6
  4. December Activity Discussion 19:30-19:31
  5. Follow up on action items 19:31-19:34
    1. Review of timing for cutting and removal by the creek 
    2. Will discuss security system in spring of 2019
  6. CEC Committee 19:34-19:37
    1. Discussion of chair replacement
  7. Rule Discussion, no Voting 19:37-53
    1. Signs, placement and length of time
    2. Holiday lighting and decoration
    3. Tree in front and back yard discussion
    4. Patio cover discussion
  8. Approve November Meeting Minutes 19:53-19:55
    1. Changes made to previous minutes, board approved
  9. Open forum for all in attendance 19:55-20:02
    1. Discussion of creek plans and how we will notify the community
  10. Things to include in January Newsletter 20:02-20:16
    1. Reminder to vote
    2. Annual Meeting
    3. Highlighting free ACH payments, include screenshot, from the new homeowner portal
    4. Keep cars off road from 10:30 pm – 7:30 am when it is going to snow or Lehi can tow
  11. Next meeting agenda items 20:18
  12. Approve December meeting minutes 20:18
  13. Next board meeting – January 8 immediately following the annual meeting that starts at 7 pm at Harmons in Traverse Mountain
  14. Minutes Approved 20:26
  15. Meeting adjourned


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November 2018 HOA Board Meeting Minutes


Minutes - Spring Creek HOA meeting 11/13/2018
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting (19:01)
  2. Present – Brad, Frank, Jack, Frank, Kyler in by 19:10 
  3. Landscape Discussion (19:01-19:21)
    1. Pat motion to spend up to $3,000 to cut down overgrown grass between 1630 S and first bridge along creek and haul off
    2. Brad seconds, all in favor, Kyler abstains
  4. Architectural Concerns 19:21
  5. Open Forum for all in attendance (19:22-19:23)
    1. CEC committee chair needs to resign
  6. Review Financials and Budget (19:23-19:30)
    1. Budget plan for 2019
    2. Jack motions to approve, Brad seconds
      1. All board members in favor  
    3. Audit of 2015-2017 K&R records
  7. Board Elections (19:30-19:38)
    1. Review of those running 
    2. Timeline and method for elections using electionrunner.com
  8. Rules Discussion (19:38-21:35)
    1. Allowing non-reflective window tint by default
      1. Windows on homes can be covered with blinds, covers, curtains, shutters, and non-reflective window tint/film in neutral tones. No prints or pictures are allowed on the tint/film without architectural approval.
      2. Brad motioned, Kyler seconded – all in favor
    2. Mowing grass – leave rule as is
      1. Brad motioned, Jack seconded – all in favor
    3. Outdoor holiday lighting
      1. Holiday lighting should be in good repair, properly maintained, and properly attached to the roof line of the home as per discretion of the board.
      2. Brad motioned, Jack seconded – all in favor
    4. Damaged Fences – leave rule as is
      1. Brad motioned, Kyler seconded – all in favor
    5. Garden visibility rule 
      1. Vegetable gardens must be out of view from the front of the house.
      2. Brad motioned, Frank seconded – all in favor
    6. Garbage rule
      1. Any waste, garbage, or recycling cans may be put on the street no sooner than one day before pickup and removed no later than one day after pickup has occurred.
      2. Brad motioned, Pat seconded – all in favor
    7. Sculptures
      1. No outdoor sculptures or fountains or the like shall be permitted in the front yards of any Dwelling or Lot. Fountains and outdoor sculptures shall be permitted in the back yards with written approval of the Architectural Committee.
      2. Brad motioned, Kyler seconded – all in favor
    8. Flags, flagpoles and flagpole mounts
      1. Flagpoles and flag mounts must be approved by the Architectural Review Committee. These shall be consistent in size and shape as others in the community and shall not interfere with on-site utilities. Flags flown at night must conform with lighting specifications set forth by the United States of America for flying the flag at night.
      2. Brad motioned, Frank seconded – all in favor
      3. Amend flag mounts to above 
        1. Brad motioned, Pat seconded – all in favor
    9. Patio furniture
      1. Front yard patio furniture must be located on the front porch unless a variance is granted by the Architectural Review Committee.
      2. Brad motioned, Jack seconded – all in favor
    10. Patio covers added to drop down list
      1. Brad motioned, Frank seconded – Frank, Brad, Kyler in favor, Jack dissents
    11. HOA Property Use
      1. No one can use HOA property for revenue generating purposes.
      2. Brad motioned, Jack seconded – All in favor
  9. Next meeting agenda items (21:35)
    1. Follow up on patio cover approvals
  10. Verify next meeting schedule (21:37)
    1. Tuesday December 4 at 7 pm, 2018
  11. Executive session


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Notification of Discussion Items at Upcoming Board Meeting

At the next HOA Board we will be discussing potential changes to existing rules. The rules that open for discussion are:
  • All previously passed rules
  • Sculptures
  • Flags, flagpoles and flagpole mounts
  • Patio furniture
  • Parking
  • Pet guidelines
  • Mailboxes
  • Tennis and basketball courts
  • Exempting items from needing approval
  • Specific guidelines for items needing approval from the ARC such as:
    • Sheds
    • Pergolas
We encourage anyone who has thoughts on these rules to attend the meeting in person or send an email to board@springcreekranchhoa.com with your comments.

Board Meeting Details
When  - Tuesday, November 13, 7 pm
Where - Harmons in Traverse Mountain in the upstairs conference room

Thank you,

Spring Creek Ranch HOA Board
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