October 2019 HOA Board Meeting Minutes

Spring Creek HOA October Board Meeting 2019-10-15
  1. Location: Harmons conference room, Lehi, Utah
  2. Open the meeting – Roll Call 19:34
    1. Brad, Nathalie, Kyler Present. Pat and Jeanette absent
  3. Open forum for all in attendance 19:34
  4. Q&A on Financials and Budget 19:34-19:38
    1. Brad gave a motion, Nathalie seconded - Keep the leftover reinvestment fees in the reinvestment account. All approved.
  5. Follow up on action items 19:38-19:58
    1. Make sure expenses match existing categories
    2. Brief discussion on monthly inspections
  6. Rules being decided on in board meeting 19:58-20:48
    1. Chickens - Can have up to 8 chickens (no roosters allowed) if no other common household pets such as dogs, cats, and/or birds as specified in 9.2 of the CC&Rs. (e.g. If there are already 2 common household pets the maximum number of chickens is 6.)
    2. Chicken Coops - Must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The square footage shall not exceed 200 square feet, the height of the coop shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    3. Dog Runs - Dog runs must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The dog run shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    4. Dog Houses - Dog houses must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The dog house shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    5. Playgrounds, Play structures, Swing sets - Must be sturdy, high quality and be located behind a fence. Must be kept in good repair. 
    6. Brad motioned for all 1-5 items above to be approved. Nathalie seconded. All voted unanimously to approve.
  7. Landscape 20:48-20:52
    1. 2020 RFP for landscaping and snow removal
  8. Architecture 20:52-21:03
    1. Discussion of how to handle previously unapproved items
  9. HOA Elections 2020 21:03-21:13
  10. Things to include in October Newsletter 21:13-21:21
  11. Next board meeting schedule 21:21
    1. November 13, 2019 7:30- 9:30
  12. Next meeting agenda items 21:21
    1. Additional rules about items visible from trails
    2. Discussion on improving communication
  13. Approve October meeting minutes 21:22
  14. Meeting adjourned 21:25


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September 2019 HOA Board Meeting Minutes


Spring Creek HOA September Board Meeting 2019-9-17

Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call 19:35
    1. All Present
  2. Open forum for all in attendance 19:35
  3. Q&A on Financials and Budget 19:35-19:40
  4. Follow up on action items 19:40-20:05
  5. Landscape 20:05-20:54
    1. Review possibly unapproved landscape items
    2. Discussion around timing of replacement of sprinkler system or repair
    3. Discussion around Sprinkler System RFP
  6. Architecture 20:54-21:02
    1. Discussion of large shed
    2. Wording on new rules for October
  7. Board positions for 2020 21:02
  8. Things to include in October Newsletter 21:02-21:10
    1. Highlight of board member each month
    2. "Did you know?" section about board elections
    3. Rules being decided on in October board meeting
      1. Chickens
      2. Chicken Coops
      3. Dog Runs
      4. Dog Houses
      5. Playgrounds, Play structures, Swing sets
  9. Next board meeting schedule 21:10
  10. Next meeting agenda items 21:10-21:20
    1. Rules to approve
  11. Approve September meeting minutes 21:20
  12. Meeting adjourned 21:20
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August 2019 HOA Board Meeting


Spring Creek HOA Board Meeting 8/14/19
Location: Harmons Conference Room, Lehi, Utah

  • Open the meeting (19:42)
    • Present: Brad Smith, Jeanette Masters, Nathalie Woodhouse, Pat Parkinson
    • Absent: Kyler Stitt
  • Open forum for all in attendance (19:43)
    • No issues raised
  • Review financials and budget (19:44-20:35)
    • No HOA financed snacks provided at board meetings
    • Review of Prime Designs work
      • Thought we had agreed that the sod dump fees were included in the $10,000 bid
      • Look at retrofitting the sprinkler system
      • Look at getting bids for breaking out the sprinkler repair and lawn mowing
      • Create an inventory of what our sprinkler system is
      • Communicate with Prime Design and negotiate invoice to the hours that were agreed to
      • Future authorizations must include detailed information regarding approved work
  • Follow up on action items (20:35-21:04)
      • CEC - Review of past two activities and future needs
      • Review of Common Area amenities' survey
        • Pool or splash pad had the most requests
  • Landscape (21:04-21:07)
    • Discussion of Crack Willows still needing to be cut down
  • Architectural (21:07-21:12)
    • Are there some rules we want to say don't need approval? No
  • Things to include in September's newsletter (21:12-21:30)
    • Report on the results of the Common Area survey
    • Help clean up after activities reminder
    • "Did You Know" section - start with city park, then next time do a "this needs to be approved" piece
    • Talk about how to find out the rules
  • Next board meeting schedule (21:30-21:38)
    • September 17, 2019 7:30 pm
  • Approve August meeting minutes (21:38-21:45)
  • Meeting adjourned (21:45)


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