November 2019 HOA Board Meeting Minutes


Minutes - Spring Creek HOA November Board Meeting 2019-11-13

Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call 19:33
    1. Brad, Kyler, Pat, Nathalie Present
    2. Jeanette joined 19:40
  2. Open forum for all in attendance 19:33-19:45
    1. Discussion of painting Pickleball lines on tennis courts 
  3. Financials and Budget 19:45-19:47
  4. Follow up on action items 19:47-19:51
    1. Reaching out to new board candidates
    2. HOA handbook creation
  5. New Rules being decided on in board meeting 19:51-20:04
    1. Structures visible from the street, trails or common areas - Must be kept in good repair.
      1. Brad motioned, Jeanette seconded
      2. All in favor, motion passed
  6. Landscape 20:04-21:13
    1. Jon Price came to discuss RFP and current landscape maintenance
    2. Discussion of possible replacement sprinkler system
    3. Discussion of existing challenges with landscaping
  7. Architecture 21:13-21:18
    1. Discussion of how to handle previously unapproved items
    2. Discussion of artificial grass
  8. Things to include in December Newsletter 21:18-21:28
    1. Board Elections
    2. 2020 Budget 
    3. All water, including secondary, will be on the meter eventually
    4. "Did you know? All decisions are made as board, no one person makes decisions for the HOA"
    5. Annual Meeting announcement
  9. Next board meeting schedule 21:28
    1. Skip December Board Meeting
    2. January 7, 2020 
      1. 7:30 - 8:30 Annual Meeting 
      2. 8:30 - 9:30 HOA Board Meeting
  10. Next meeting agenda items 21:28-21:38
  11. Approve November meeting minutes 21:38
  12. Meeting adjourned 21:38


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October 2019 HOA Board Meeting Minutes

Spring Creek HOA October Board Meeting 2019-10-15
  1. Location: Harmons conference room, Lehi, Utah
  2. Open the meeting – Roll Call 19:34
    1. Brad, Nathalie, Kyler Present. Pat and Jeanette absent
  3. Open forum for all in attendance 19:34
  4. Q&A on Financials and Budget 19:34-19:38
    1. Brad gave a motion, Nathalie seconded - Keep the leftover reinvestment fees in the reinvestment account. All approved.
  5. Follow up on action items 19:38-19:58
    1. Make sure expenses match existing categories
    2. Brief discussion on monthly inspections
  6. Rules being decided on in board meeting 19:58-20:48
    1. Chickens - Can have up to 8 chickens (no roosters allowed) if no other common household pets such as dogs, cats, and/or birds as specified in 9.2 of the CC&Rs. (e.g. If there are already 2 common household pets the maximum number of chickens is 6.)
    2. Chicken Coops - Must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The square footage shall not exceed 200 square feet, the height of the coop shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    3. Dog Runs - Dog runs must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The dog run shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    4. Dog Houses - Dog houses must be sturdy, high quality, located behind a fence and meet all Lehi City set back guidelines. The dog house shall not exceed the height of the fence or be visible from the street, trails, or common areas. Must be kept in good repair.
    5. Playgrounds, Play structures, Swing sets - Must be sturdy, high quality and be located behind a fence. Must be kept in good repair. 
    6. Brad motioned for all 1-5 items above to be approved. Nathalie seconded. All voted unanimously to approve.
  7. Landscape 20:48-20:52
    1. 2020 RFP for landscaping and snow removal
  8. Architecture 20:52-21:03
    1. Discussion of how to handle previously unapproved items
  9. HOA Elections 2020 21:03-21:13
  10. Things to include in October Newsletter 21:13-21:21
  11. Next board meeting schedule 21:21
    1. November 13, 2019 7:30- 9:30
  12. Next meeting agenda items 21:21
    1. Additional rules about items visible from trails
    2. Discussion on improving communication
  13. Approve October meeting minutes 21:22
  14. Meeting adjourned 21:25


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September 2019 HOA Board Meeting Minutes


Spring Creek HOA September Board Meeting 2019-9-17

Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call 19:35
    1. All Present
  2. Open forum for all in attendance 19:35
  3. Q&A on Financials and Budget 19:35-19:40
  4. Follow up on action items 19:40-20:05
  5. Landscape 20:05-20:54
    1. Review possibly unapproved landscape items
    2. Discussion around timing of replacement of sprinkler system or repair
    3. Discussion around Sprinkler System RFP
  6. Architecture 20:54-21:02
    1. Discussion of large shed
    2. Wording on new rules for October
  7. Board positions for 2020 21:02
  8. Things to include in October Newsletter 21:02-21:10
    1. Highlight of board member each month
    2. "Did you know?" section about board elections
    3. Rules being decided on in October board meeting
      1. Chickens
      2. Chicken Coops
      3. Dog Runs
      4. Dog Houses
      5. Playgrounds, Play structures, Swing sets
  9. Next board meeting schedule 21:10
  10. Next meeting agenda items 21:10-21:20
    1. Rules to approve
  11. Approve September meeting minutes 21:20
  12. Meeting adjourned 21:20
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