August 2019 HOA Board Meeting

Spring Creek HOA Board Meeting 8/14/19
Location: Harmons Conference Room, Lehi, Utah

  • Open the meeting (19:42)
    • Present: Brad Smith, Jeanette Masters, Nathalie Woodhouse, Pat Parkinson
    • Absent: Kyler Stitt
  • Open forum for all in attendance (19:43)
    • No issues raised
  • Review financials and budget (19:44-20:35)
    • No HOA financed snacks provided at board meetings
    • Review of Prime Designs work
      • Thought we had agreed that the sod dump fees were included in the $10,000 bid
      • Look at retrofitting the sprinkler system
      • Look at getting bids for breaking out the sprinkler repair and lawn mowing
      • Create an inventory of what our sprinkler system is
      • Communicate with Prime Design and negotiate invoice to the hours that were agreed to
      • Future authorizations must include detailed information regarding approved work
  • Follow up on action items (20:35-21:04)
      • CEC - Review of past two activities and future needs
      • Review of Common Area amenities' survey
        • Pool or splash pad had the most requests
  • Landscape (21:04-21:07)
    • Discussion of Crack Willows still needing to be cut down
  • Architectural (21:07-21:12)
    • Are there some rules we want to say don't need approval? No
  • Things to include in September's newsletter (21:12-21:30)
    • Report on the results of the Common Area survey
    • Help clean up after activities reminder
    • "Did You Know" section - start with city park, then next time do a "this needs to be approved" piece
    • Talk about how to find out the rules
  • Next board meeting schedule (21:30-21:38)
    • September 17, 2019 7:30 pm
  • Approve August meeting minutes (21:38-21:45)
  • Meeting adjourned (21:45)


July 2019 HOA Board Meeting Minutes

Agenda - Spring Creek HOA February Board Meeting 

Location: Harmons conference room, Lehi, Utah

  1. Open the meeting 19:34
  2. Roll Call 19:34
    1. Jeanette, Nathalie, Pat, Kyler, with Brad absent
  3. Open forum for all in attendance 19:35
  4. Review Financials and Budget 19:35-19:45
  5. Follow up on action items 19:45-19:54
    1. CEC Committee - Fourth of July Activity
      1. Firework launching and location, fire extinguishers
      2. Food discussion
  6. Landscape 19:54-19:59
    1. Discussion of sprinklers and adjustments
  7. Architectural Items that don’t need approval 19:59-20:05
  8. Common Area Amenities Survey 20:05-20:14
  9. Things to include in August Newsletter 20:14-20:18
    1. Amenities Survey
    2. Back to School Social
  10. Next board meeting schedule 20:18
    1. August 13, 2019 7:30 PM
  11. Next meeting agenda items 20:18-20:19
    1. Review amenities survey
    2. Review architectural items that don't need approval
  12. Approve July meeting minutes 20:22 - Kyler motions to approve, Pat seconds, all in favor
    1. Motion passes unanimously
  13. Meeting adjourned


June 2019 HOA Board Meeting Minutes

Minutes - Spring Creek HOA February Board Meeting 6/11/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call - 19:02
    1. Brad, Jeanette, Nathalie, Kyler all present
  2. Open forum for all in attendance 19:03
  3. Review Financials and Budget 19:03-19:25
    1. Review of atypical expenses
    2. Review of bids for cleaning
  4. Follow up on action items 19:25-19:40
    1. Results of Survey for HOA events
  5. CEC Committee 19:40-19:55
    1. Discussion of needs for Fourth of July activity
  6.  Landscape 19:55-20:15
    1. Plan for mulch on skylark park
    2. Progress on tree maintenance
    3. Common area discussion and plans for survey
  7. Architectural approval discussion 20:16
  8. Incremental fine structure 20:16-20:58
    1. Changes to each of the fine levels:
      1. “Fines are generally assessed only after two warnings have been issued. Each time a fine is assessed, notice of the fine shall be sent to the Owner describing the violations, stating the rule or provision of the Governing Documents that the Owner has violated, and stating that the owner may request an information hearing before the Board to dispute the fine within 30 days after the day the notice is sent.

        Fine Amounts: 1st fine: $50. Subsequent fines for Intermittent Violations: double the previous fine. Continuous violations after the first fine: double the previous fine every 10 days.”
      1. Jeanette motioned, Brad seconded, all approved
  9. Things to include in July Newsletter 20:58
    1. Fourth of July activity
    2. Possibly a link to the improvements survey
  10. Next board meeting schedule 20:59
    1. July 2, 2019 7 pm
  11. Next meeting agenda items 21:00
  12. Approve June meeting minutes 21:00
  13. Meeting adjourned