June 2019 HOA Board Meeting Minutes

Minutes - Spring Creek HOA February Board Meeting 6/11/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call - 19:02
    1. Brad, Jeanette, Nathalie, Kyler all present
  2. Open forum for all in attendance 19:03
  3. Review Financials and Budget 19:03-19:25
    1. Review of atypical expenses
    2. Review of bids for cleaning
  4. Follow up on action items 19:25-19:40
    1. Results of Survey for HOA events
  5. CEC Committee 19:40-19:55
    1. Discussion of needs for Fourth of July activity
  6.  Landscape 19:55-20:15
    1. Plan for mulch on skylark park
    2. Progress on tree maintenance
    3. Common area discussion and plans for survey
  7. Architectural approval discussion 20:16
  8. Incremental fine structure 20:16-20:58
    1. Changes to each of the fine levels:
      1. “Fines are generally assessed only after two warnings have been issued. Each time a fine is assessed, notice of the fine shall be sent to the Owner describing the violations, stating the rule or provision of the Governing Documents that the Owner has violated, and stating that the owner may request an information hearing before the Board to dispute the fine within 30 days after the day the notice is sent.

        Fine Amounts: 1st fine: $50. Subsequent fines for Intermittent Violations: double the previous fine. Continuous violations after the first fine: double the previous fine every 10 days.”
      1. Jeanette motioned, Brad seconded, all approved
  9. Things to include in July Newsletter 20:58
    1. Fourth of July activity
    2. Possibly a link to the improvements survey
  10. Next board meeting schedule 20:59
    1. July 2, 2019 7 pm
  11. Next meeting agenda items 21:00
  12. Approve June meeting minutes 21:00
  13. Meeting adjourned 


May 2019 HOA Board Meeting Minutes

Announcement: At the board meeting on June 11, 7 pm at Harmons in Traverse Mountain, the Board will be discussing a change to the fines. If you are interested in hearing the discussion please attend.

May 2019 HOA Board Meeting
Location: Harmons conference room, Lehi, Utah

Open the meeting (19:03)
    • Roll call: Pres, VP, Landscape, Arc, Sec (Absent)
Open forum for all in attendance (19:04)
    • No issues
Review financials and budget (19:04-20:21)
    • Reviewed income statement and balance sheet and how to find it in the reports
    • Pat motioned to not replace the tree that was damaged at the entrance of the neighborhood. Brad seconded. All in favor.
    • Review of how much we pay for various services and discussed opening up bathroom cleaning to community
    • Review reinvestment fee allocation
Community Engagement Committee (20:21-20:24)
    • Water balloon activity reminder
Landscape (20:24-20:37)
    • Brad motioned to approve Rivendell's estimate for tree maintenance, removal, sod installation and mowing. Nathalie seconded. All approved.
    • Review of request allowing homeowner to plant on HOA property. Not approved
    • Brad motioned to approve bark replacement. Jeanette seconded. All in favor.
Fine structure (20:37-20:47)
    • Changes to each of the fine levels discussed and send notice to the community.
Architectural Approval (20:47-20:54)
    • Pool put in without approval
Things to include in June Newsletter (20:54-20:56)
    • Fine amounts to be discussed
    • Send a few days before the end of June
Next Board Meeting June 11, 7 pm at Harmons (20:56)
Next meeting agenda items (20:59-21:02)
    • Community events survey and improvements
    • Fine restructuring
Meeting adjourned (21:02)

April 2019 HOA Board Meeting Minutes

April HOA Board Meeting
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – Roll Call 19:13
    1. Kyler, Pat, Nathalie present, Brad absent
    2. Jeanette, came in at 19:14
  2. Open forum for all in attendance 19:14-19:21
    1. Pressure treated lumber pergola request
  3. Discussion about tree maintenance from arborist 19:22-19:48
  4. Review Financials and Budget 19:48-20:06
  5. Follow up on action items 20:06-20:17
    1. Nathalie to work on a survey for HOA events
    2. Jeanette researched splash pad costs and present
  6. CEC Committee 20:17
    1. Easter activity needs and planning
  7. Landscape 20:17-20:20:31
    1. HOA support for community cleanup activity
      1. Jeanette motions to help provide a dumpster for the service project, Pat seconds
      2. Part of the project is to clean up the creek. Only remove garbage and loose debris. No cutting of trees and pulling of plants, and no power tools.
        1. All in favor unanimously
    2. Discussion about grass placement in area under power lines
  8. Architectural Approval 20:31-20:46
    1. Patio covers rules - Nathalie motioned, Jeanette seconded
      1. Patio covers are approved based on ARC review. The appearance of patio covers must be consistent with the appearance of the house. The color must match the house trim or the wall color; or must be complementary to the house. Materials must be sturdy and high in quality. Preferred materials include aluminum and vinyl. Other materials are subject to ARC review.
      2. Motion passed unanimously
    2. Shed specifications
  9. Incremental fine structure 20:46-20:58
  10. Things to include in May Newsletter 20:58
    1. Reminder not to water - Save the flow website - standing item
  11. Next board meeting schedule 20:59
    1. May 14, 2019 7 pm
  12. Next meeting agenda items 20:59
    1. Fine structure
    2. Landscape, grass, trees, creek
  13. Motion to approve March meeting minutes
    1. Motion passed unanimously
  14. Approve April meeting minutes - pat motioned, Nathalie seconded
    1. Motion passed unanimously
  15. Meeting adjourned 21:04