February 2018 HOA Board Meeting

February 2018 HOA Board Meeting
  1. Open Meeting 1901
  2. Members present Brad Smith, President, Jack Buckley, VP, Tom Butler, Landscaping, Frank Evans, Architecture, Kyler Stitt, Secretary (1902-1904)
  3. Attendance taken (1904)
  4. Financials reviewed and income/expense (1904-1907)
  5. Reinvestment fee discussion, to be discussed again once we have new CC&Rs reviewed. Continued discussion of how we would put the reserve money into a higher return account. Possible concerns around putting non-profit status at risk. (1907-1912)
    1. Reach out to the CPA about some of the risks concerning this
  6. Open Forum (1912-1918)
    1. Putting a gate on the common fence in backyard - fence belongs to HOA - will communicate with Architecture Committee using the website
  7. CC&R Progress Update (1918-1925)
    1. Question about ending of voting period - wording of the email sent out saying the date by which the ballots must be returned versus what the attorney presented
      1. Action item to speak with the attorney to make sure we understand if we need to restart the vote
  8. CEC Items - planning has moved forward for the entire year. All the activities are within the budget allocated by the HOA. All items up on website and reviewed for accuracy. (1925-1930)
    1. Youth Activity - Tentatively May 31st - Change the location on website to Spider Web Park
  9. Landscape (1935-1955)
    1. Discussion about creek progress - we are clearing out a lot of trash that's in the creek bed. Some digging occurring around the first house
    2. Reading a letter sent in by homeowner. Concerns around clearing the creek. Do we have proper permits for disturbing the water, especially when taking into account water rights for the creek. Discussion moved to executive session.
    3. Discussion about volunteering Requests
      1. Best thing is for volunteers like scouts to remove is debris
    4. Discussion about trees and limbs falling down, specifically concerning Crack Willows
      1. Action Item to get an estimate of removing most dangerous trees or limbs
    5. Discussion about warnings not to throw weeds or grass clippings over the fence
      1. Action Item to continue putting this in the newsletter
      2. Action Item to specifically target the homeowner along creek
    6. Bids for area north of Grey Goose Pavilion - we have a couple of bids in place but no decision yet. Still waiting on estimation for the concrete work. Discussion about attaching motion detect lights. 
      1. Possibly put area in place for little kids playground (swing sets). Overall cost could be less including insurance vs a larger park.
      2. Action Item - this will be pushed to next HOA meeting
  10. Architectural Concerns (1955-2003)
    1. Graffiti - homeowner is aware. 
      1. Action Item - If it's gang related the city can be removed free of charge - check with city
  11. Final discussions with members coming late (2003-2100)
    1. Discussion about what changes are made to how townhomes' fees can be assessed
    2. Possible discussion about changing how fees can be decided - specifically when the HOA board can enforce fees being raised
    3. Discussion on why some members felt HOA should be split
    4. Specific points that townhome owners would like changed
      1. Section 6.1 discussion - increasing the criteria for when the board can take action
      2. Charging a reinvestment fee specifically for the townhomes
    5. High fees are a major concern for townhome members
    6. Discussion about the requirements for splitting the HOA 
  12. Next meeting in March 6th - 7 PM (1900) at Harmon's in Traverse Mountain
  13. Executive Session (2105-2208)
  14. Meeting minutes approved (2208)
  15. Meeting adjourned (2209)


January 2018 HOA Annual Board Meeting

Spring Creek Ranch HOA Annual Board Meeting

Date: January 9, 2018
Location: Harmons, Lehi, UT

  1. Open meeting (19:05)
  2. Members in attendance: Jack Buckley, Amy Gifford, Brad Smith, Tom Butler
  3. Attendance taken and votes tallied (19:05-19:29)
    1. Voted placed: 78
    2. Results: Brad Smith, Tom Butler and Scott Nelson voted on board
    3. Scott Nelson moved out of the community last week, acknowledged through a phone call that he cannot hold his position
    4. Next highest vote is Georgette Nelson who also moved out of the community and acknowledged in a phone call that she cannot hold her position
    5. Kyler Stitt had the next highest votes
  4. Open forum for all in attendance while votes were being tallied (19:05-19:29)
    1. Questions asked about CC&Rs in relation to townhomes
    2. Questions asked about CC&Rs in relation to single unit homes
  5. Meeting adjourned and called for another meeting in 5 minutes
January 9, 2018 Adjourned Meeting
  1. Open meeting (19:37)
  2. New and current members of HOA: Brad Smith, Tom Butler, Jack Buckley, Frank Evans
  3. Financials discussed and 2018 budget reviewed (19:47-19:53)
  4. Open forum for those in attendance (19:53-19:55)
  5. Activities planned from CEC (19:55-20:14)
    1. Easter egg hunt, 4th of July, ice cream social/outdoor pool (Lehi), potential youth get together, Halloween fun run
    2. Suggested to do a firework gathering within the community with HOA funds going toward some fireworks and potentially a barbecue. Connections to soft serve ice cream machines. Those in attendance preferred less activities that are higher quality.
  6. Reviewed changes to proposed CC&Rs and voting options (20:14-20:20)
    1. No further revisions to be done. Final draft complete. Ballot can be sent by a photo taken of signed documents. Need to be in by January 31, 2018. 
    2. Offering service to help collect votes: Amanda Miner, Amy Gifford, Stash Debrowski. 
    3. Potential people to help: Jimmy Donahoo
  7. Kyler Stitt joined the meting at 20:19, accepted the position onto the board at 20:22
  8. Reviewed meeting minutes. Approved by all present HOA members (20:22-20:25)
  9. Meeting adjourned (20:25)

CC&R Final Draft

Final draft of the CC&Rs to approve

The Board has approved a final draft of the new CC&Rs that we present to you now to approve. You can find the new CC&Rs by clicking this link, https://goo.gl/g3Lbg7, or the document below.

What now

Now we need you to vote to approve it. Your vote counts and is needed. Click this link, https://goo.gl/Gtys7u, or the document below to access the ballotWe need 67% of homeowners to approve the new CC&Rs or they cannot be adopted. You can come to the annual board meeting this Tuesday, January 9 at 7pm at the Harmons in Traverse Mountain and cast your vote. If you cannot attend in person, below is a ballot you can fill out and send back to us. Below are the four ways you can vote.

  1. Use an app on your phone or computer to sign it, then email it to board@springcreekranchhoa.com
    1. iOS devices let you open a PDF, click the pen icon in the top right, click the "+" button on the bottom right and add a signature, you can then hit "Share" and email it to board@springcreekranchhoa.com
    2. Android devices may have to download a docusign app (download app), then sign it and email it to board@springcreekranchhoa.com
  2. Print it, sign it, take a picture of it and send that to board@springcreekranchhoa.com
  3. Print it, sign it and mail it or drop it off at K&R, 859 Grey Goose Rd, Lehi UT 84043
  4. Come to the annual board meeting this Tuesday, January 9, 7 pm at Harmons in Traverse Mountain

If we have not received the number of necessary approvals by January 31 volunteers will need to come to the doors of those who haven't voted and ask you for your vote. Please help the volunteers out and send in your vote so they don't have to walk the neighborhood :)

Thank you to all the community members that came to the many meetings throughout November and December, as well as all those who emailed in comments and helped in any way.

Feedback and/or questions should be sent to board@springcreekranchhoa.com.

Thank you,

The Spring Creek Ranch HOA Board
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