February 2019 HOA Board Meeting Minutes


Minutes - Spring Creek HOA February Board Meeting 2/5/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting – 19:01
  2. Roll Call – Brad, Jeanette, Nathalie, Pat, Kyler (arrived 19:07)
  3. Open forum for all in attendance 19:01-19:06
    1. Discussion of mounting a HAM Radio
  4. Review Financials and Budget 19:07-19:08
  5. Follow up on action items 19:09-20:30
    1. New Rules for Political Signs
      1. Political Signs may be put up no more than one month before an election and must be taken down within two days after an election. They must not exceed 5 square feet on each side. They must not be handwritten or homemade.
      2. Brad motioned, Jeanette seconded, all voted in favor
    2. CentraCom discussion – board not sending out email
    3. Buildium site usage among homeowners discussion
  6. CEC Committee 20:30-20:40
    1. Discussion of activities for the year – discussed sending a survey to homeowners 
  7. Landscape 20:40-20:58
    1. Discussion about maintenance under power lines
    2. Discussion of RFP for removal of Russian Olives
    3. Discussion of broken fences along wetland area
  8. Things to include in March Newsletter 20:58-20:58
    1. Putting Buildium video link 
    2. Remove the "balance due" image from the newsletter
    3. In-depth explanation of how pre-payment works in Buildium
    4. Easter Activity
  9. Next board meeting schedule – Tuesday March 12, 2019
  10. Next meeting agenda items 21:03
  11. Approve February meeting minutes 21:04-21:07
  12. Meeting Adjourned 21:07


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January 2019 HOA Board Meeting Minutes

Minutes - Spring Creek HOA Board Meeting 1/8/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting - 19:49
  2. Roll Call – Brad, Kyler, Nathalie, Pat, Jeanette - Present
  3. Open forum for all in attendance - 19:50
  4. Review Financials and Budget - 19:50-20:01
    1. Audit of 2016-2017 progress – completed and signed by Brad and Kyler
    2. Decision to split the K&R invoice into an automated portion and a variable portion
      1. Brad Motioned, Kyler seconded – all voted in approval
  5. Follow up on action items - 20:05
    1. Discussion cutting and removal by the creek
    2. Discussion of making sure fencing on the trees for beavers is loose enough 
  6. Rule Discussion - 20:05-21:14
    1. Signs, placement and length of time
      1. Garage Sale and Special Event (one day events) signs can be placed one day before the event and must be taken down one day after. Sign size is limited to 5 square feet. Exceptions must receive written approval from the board.
      2. Brad motioned, Jeanette seconded, all voted in approval
    2. Tree in front and back discussion
      1. Changed from "one tree in the front yard and one in the backyard" to "one or more trees in the front yard and are encouraged to have at least one tree in the backyard". Also changing final line to "Fruit trees are not to be planted in the front yard and cannot overhang the sidewalks or common area."
      2. Brad motioned, Jeanette seconded – all voted in approval
    3. Lawn decorations 
      1. Holiday lawn decorations must be set up no earlier than 6 weeks before the holiday, and must be taken down no later than 2 weeks after the holiday.
      2. Brad motioned, Nathalie seconded – all voted in approval
  7. CEC Committee - 21:14-21:15
    1. Kim Christensen will be on the committee, Lacey Voris in charge, Jake Wertner willing to help on an as needed basis
  8. Board training info and planning from Miller Harrison – 21:17
  9. Things to include in February Newsletter – 21:18-21:20
    1. Reemphasize website to show this year's upcoming activities
    2. Highlight Buildium – use the video link Buildium provides for training
  10. Board Positions – 21:20-21:48
    1. President – Brad, Vice President – Jeanette, Secretary – Kyler, Architecture – Nathalie, Landscape - Pat
  11. Next board meeting schedule – February 5, 2019 at 7 pm at Harmon’s
  12. Approve January meeting minutes 22:00


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Spring Creek Ranch 2019 Annual Meeting


Spring Creek Ranch Annual Meeting Agenda – January 8, 2019 7 pm Harmons
  1. Open Meeting 19:00
  2. Meeting called to order 19:00
    1. Roll call taken – Brad, Pat, Kyler, Jack present
    2. Frank arrived 19:13
  3. Verify Election Results 19:03
    1. Townhome Committee Elections
      1. Dustin Latimer - 12
      2. Alan Herenberg – 10
      3. Caitie Soffe – 1
      4. Jason Wilde – 1
    2. Spring Creek Board
      1. Nathalie Woodhouse – 118 – Accepted 
      2. Jeanette Masters – 99 – Accepted 
      3. Kellie Carlton – 96
      4. Moe Lomu – 1
      5. Mike Harmer – 1
  4. Present 2019 Budget 19:11
  5. Open forum for all in attendance 19:18 
    1. Discussion about landscape maintenance along the power line trail
    2. Discussion of broken fences along wetland area
    3. Discussion of tree removal over time
  6. Adjourn 19:38


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