January 2019 HOA Board Meeting Minutes

Minutes - Spring Creek HOA Board Meeting 1/8/2019
Location: Harmons conference room, Lehi, Utah
  1. Open the meeting - 19:49
  2. Roll Call – Brad, Kyler, Nathalie, Pat, Jeanette - Present
  3. Open forum for all in attendance - 19:50
  4. Review Financials and Budget - 19:50-20:01
    1. Audit of 2016-2017 progress – completed and signed by Brad and Kyler
    2. Decision to split the K&R invoice into an automated portion and a variable portion
      1. Brad Motioned, Kyler seconded – all voted in approval
  5. Follow up on action items - 20:05
    1. Discussion cutting and removal by the creek
    2. Discussion of making sure fencing on the trees for beavers is loose enough 
  6. Rule Discussion - 20:05-21:14
    1. Signs, placement and length of time
      1. Garage Sale and Special Event (one day events) signs can be placed one day before the event and must be taken down one day after. Sign size is limited to 5 square feet. Exceptions must receive written approval from the board.
      2. Brad motioned, Jeanette seconded, all voted in approval
    2. Tree in front and back discussion
      1. Changed from "one tree in the front yard and one in the backyard" to "one or more trees in the front yard and are encouraged to have at least one tree in the backyard". Also changing final line to "Fruit trees are not to be planted in the front yard and cannot overhang the sidewalks or common area."
      2. Brad motioned, Jeanette seconded – all voted in approval
    3. Lawn decorations 
      1. Holiday lawn decorations must be set up no earlier than 6 weeks before the holiday, and must be taken down no later than 2 weeks after the holiday.
      2. Brad motioned, Nathalie seconded – all voted in approval
  7. CEC Committee - 21:14-21:15
    1. Kim Christensen will be on the committee, Lacey Voris in charge, Jake Wertner willing to help on an as needed basis
  8. Board training info and planning from Miller Harrison – 21:17
  9. Things to include in February Newsletter – 21:18-21:20
    1. Reemphasize website to show this year's upcoming activities
    2. Highlight Buildium – use the video link Buildium provides for training
  10. Board Positions – 21:20-21:48
    1. President – Brad, Vice President – Jeanette, Secretary – Kyler, Architecture – Nathalie, Landscape - Pat
  11. Next board meeting schedule – February 5, 2019 at 7 pm at Harmon’s
  12. Approve January meeting minutes 22:00


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Rules discussion at next Board Meeting

The following is a copy of an email that was sent to all homeowners on December 24, 2018.


1. Please remember that the Annual HOA meeting is coming up on January 8, 2019 at 7pm at the Harmons Grocery Store meeting room (upstairs, sign will be posted)  Please attend if you can.  If you have not already done so, please also vote for your new board members.  You will have received an email from electionrunner.com recently and voting takes just a few moments to complete. Your vote is extremely important.
2. Rules Discussion
     The HOA will be discussing the following rules at the board meeting immediately following the annual meeting:
     a. Sign rules including locations and time allowed on property
     b. Holiday lighting and decoration timeframe and limitations
     c. Tree discussion including possible requirements moving forward
     d. Patio Covers including standards for color, size and location
If you can attend the board meeting after the annual meeting, please do.
Thank you kindly and sincerely, 
Spring Creek Ranch HOA Board
C/O K&R Premier
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December 2018 HOA Board Meeting Minutes


Minutes - Spring Creek HOA meeting 12/4/2018
Location: Harmons conference room, Lehi, Utah

  1. Open the meeting – Roll Call – Brad, Pat, Jack, Kyler, Frank 19:08
  2. Review Financials and Budget 19:08-19:26
    1. Audit of 2016-2017 progress
    2. Technology line item changed to $880 – move $350 from legal category
    3. Brad motioned, Jack Seconded, all approved
    4. Discussion of where unused funds go at end of year
  3. Elections 19:26-19:30
    1. Review list of people running and set vote timing for Dec. 6
  4. December Activity Discussion 19:30-19:31
  5. Follow up on action items 19:31-19:34
    1. Review of timing for cutting and removal by the creek 
    2. Will discuss security system in spring of 2019
  6. CEC Committee 19:34-19:37
    1. Discussion of chair replacement
  7. Rule Discussion, no Voting 19:37-53
    1. Signs, placement and length of time
    2. Holiday lighting and decoration
    3. Tree in front and back yard discussion
    4. Patio cover discussion
  8. Approve November Meeting Minutes 19:53-19:55
    1. Changes made to previous minutes, board approved
  9. Open forum for all in attendance 19:55-20:02
    1. Discussion of creek plans and how we will notify the community
  10. Things to include in January Newsletter 20:02-20:16
    1. Reminder to vote
    2. Annual Meeting
    3. Highlighting free ACH payments, include screenshot, from the new homeowner portal
    4. Keep cars off road from 10:30 pm – 7:30 am when it is going to snow or Lehi can tow
  11. Next meeting agenda items 20:18
  12. Approve December meeting minutes 20:18
  13. Next board meeting – January 8 immediately following the annual meeting that starts at 7 pm at Harmons in Traverse Mountain
  14. Minutes Approved 20:26
  15. Meeting adjourned


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