March 2018 HOA Board Meeting

Spring Creek HOA meeting 3/6/2018

Location: Harmons conference room, Lehi, Utah
  1. Open the meeting 1903
  2. Members in attendance: Jack, Kyler, Tom, Kenny, Frank, Brad 1903
  3. Review financials and budget 1904-1910
  4. Open forum for all in attendance 1910-1915
    1. Graffiti discussion
      1. The old graffiti is on a jointly owned section of wall
      2. Once it warms up the HOA will take care of our section of wall
  5. Follow up on action items 1915-2030
    1. CC&R progress update 
      1. Discussion regarding reinvestment fee wording in Section 5.1 - the wording in most recent has been changed to reintegrate the allowance for townhomes to have a different amount for the fee. Discussion followed about how increases would affect how much of each fee would go to each party, and also how the fees would be spent.
        1. Action item - Have attorney update CC&Rs - we will limit the possible changes for reinvestment fees so that it can only change once a year and come into effect January 1st.
      2. Discussion regarding whether or not we should be putting reinvestment fees entirely into the reserve before being spent elsewhere.
        1. Motion for vote - who is ok with the wording in the CC&Rs as they stand
          1. Brad, Kyler, Tom for the motion
          2. Jack and Frank against
    2. CEC items discussion 2030-2037
      1. Easter egg hunt at 9 AM instead of 10 AM 
    3. Landscape 2037-2044
      1. Progress with the creek and follow up for debris removal for sections already cleaned
        1. Need to pay landscaper (Nick) additional amount to remove branch piles to the dump. Action item - get a quote for removing these piles
      2. Landscaper couldn't go into the water and so some debris is still remaining in the creek. Beaver dams have been removed down to the final bridge.
      3. Progress with removing dangerous trees and limbs
        1. Piles of debris and wood chippings still remain. 
        2. For wood chippings we can open it up to community
      4. Action item - reach out to the local Stake and Wards in order to see if we can get a service project together for clearing out the creek. 
      5. Motion to purchase waders for clearing creek, not to exceed $150 maximum
        1. All in favor - motion passed
    4. Discussion of how to approach homeowners about throwing weeds and grass clippings over their back fence or down the creek bank – verify we took actions required
    5. Bids for area north of Grey Goose Pavilion
      1. Review of concrete work estimation
        1. We will wait and do all the work on this area at one time
        2. Putting playground with swings in place for smaller kids - insurance would increase by $500 - this discussion will be later.
    6. Discussion about motion detecting lights
      1. Some of the locations have power and some could be solar 
        1. Initial placement could be Grey Goose Pavilion and Skylark Park.
      2. Possible placement along some of the streets - these would mostly be concrete mounted upright posts with solar panels.
    7. Need to consider trimming some of the trees along the trails.
  6. Discussion for a bike pump track 2110- 2125
    1. This would be an all-dirt track with ramps for bikes - it would be a better area for older kids to use. None in favor of proceeding.
  7. Architectural concerns
  8. Any other questions/concerns 
  9. Verify next meeting schedule - April 3rd 2018 at the Harmons in Traverse Mountain
  10. Executive session 2230
  11. Minutes approved 2230
  12. Meeting adjourned 2235

February 2018 HOA Board Meeting

February 2018 HOA Board Meeting
  1. Open Meeting 1901
  2. Members present Brad Smith, President, Jack Buckley, VP, Tom Butler, Landscaping, Frank Evans, Architecture, Kyler Stitt, Secretary (1902-1904)
  3. Attendance taken (1904)
  4. Financials reviewed and income/expense (1904-1907)
  5. Reinvestment fee discussion, to be discussed again once we have new CC&Rs reviewed. Continued discussion of how we would put the reserve money into a higher return account. Possible concerns around putting non-profit status at risk. (1907-1912)
    1. Reach out to the CPA about some of the risks concerning this
  6. Open Forum (1912-1918)
    1. Putting a gate on the common fence in backyard - fence belongs to HOA - will communicate with Architecture Committee using the website
  7. CC&R Progress Update (1918-1925)
    1. Question about ending of voting period - wording of the email sent out saying the date by which the ballots must be returned versus what the attorney presented
      1. Action item to speak with the attorney to make sure we understand if we need to restart the vote
  8. CEC Items - planning has moved forward for the entire year. All the activities are within the budget allocated by the HOA. All items up on website and reviewed for accuracy. (1925-1930)
    1. Youth Activity - Tentatively May 31st - Change the location on website to Spider Web Park
  9. Landscape (1935-1955)
    1. Discussion about creek progress - we are clearing out a lot of trash that's in the creek bed. Some digging occurring around the first house
    2. Reading a letter sent in by homeowner. Concerns around clearing the creek. Do we have proper permits for disturbing the water, especially when taking into account water rights for the creek. Discussion moved to executive session.
    3. Discussion about volunteering Requests
      1. Best thing is for volunteers like scouts to remove is debris
    4. Discussion about trees and limbs falling down, specifically concerning Crack Willows
      1. Action Item to get an estimate of removing most dangerous trees or limbs
    5. Discussion about warnings not to throw weeds or grass clippings over the fence
      1. Action Item to continue putting this in the newsletter
      2. Action Item to specifically target the homeowner along creek
    6. Bids for area north of Grey Goose Pavilion - we have a couple of bids in place but no decision yet. Still waiting on estimation for the concrete work. Discussion about attaching motion detect lights. 
      1. Possibly put area in place for little kids playground (swing sets). Overall cost could be less including insurance vs a larger park.
      2. Action Item - this will be pushed to next HOA meeting
  10. Architectural Concerns (1955-2003)
    1. Graffiti - homeowner is aware. 
      1. Action Item - If it's gang related the city can be removed free of charge - check with city
  11. Final discussions with members coming late (2003-2100)
    1. Discussion about what changes are made to how townhomes' fees can be assessed
    2. Possible discussion about changing how fees can be decided - specifically when the HOA board can enforce fees being raised
    3. Discussion on why some members felt HOA should be split
    4. Specific points that townhome owners would like changed
      1. Section 6.1 discussion - increasing the criteria for when the board can take action
      2. Charging a reinvestment fee specifically for the townhomes
    5. High fees are a major concern for townhome members
    6. Discussion about the requirements for splitting the HOA 
  12. Next meeting in March 6th - 7 PM (1900) at Harmon's in Traverse Mountain
  13. Executive Session (2105-2208)
  14. Meeting minutes approved (2208)
  15. Meeting adjourned (2209)


January 2018 HOA Annual Board Meeting

Spring Creek Ranch HOA Annual Board Meeting

Date: January 9, 2018
Location: Harmons, Lehi, UT

  1. Open meeting (19:05)
  2. Members in attendance: Jack Buckley, Amy Gifford, Brad Smith, Tom Butler
  3. Attendance taken and votes tallied (19:05-19:29)
    1. Voted placed: 78
    2. Results: Brad Smith, Tom Butler and Scott Nelson voted on board
    3. Scott Nelson moved out of the community last week, acknowledged through a phone call that he cannot hold his position
    4. Next highest vote is Georgette Nelson who also moved out of the community and acknowledged in a phone call that she cannot hold her position
    5. Kyler Stitt had the next highest votes
  4. Open forum for all in attendance while votes were being tallied (19:05-19:29)
    1. Questions asked about CC&Rs in relation to townhomes
    2. Questions asked about CC&Rs in relation to single unit homes
  5. Meeting adjourned and called for another meeting in 5 minutes
January 9, 2018 Adjourned Meeting
  1. Open meeting (19:37)
  2. New and current members of HOA: Brad Smith, Tom Butler, Jack Buckley, Frank Evans
  3. Financials discussed and 2018 budget reviewed (19:47-19:53)
  4. Open forum for those in attendance (19:53-19:55)
  5. Activities planned from CEC (19:55-20:14)
    1. Easter egg hunt, 4th of July, ice cream social/outdoor pool (Lehi), potential youth get together, Halloween fun run
    2. Suggested to do a firework gathering within the community with HOA funds going toward some fireworks and potentially a barbecue. Connections to soft serve ice cream machines. Those in attendance preferred less activities that are higher quality.
  6. Reviewed changes to proposed CC&Rs and voting options (20:14-20:20)
    1. No further revisions to be done. Final draft complete. Ballot can be sent by a photo taken of signed documents. Need to be in by January 31, 2018. 
    2. Offering service to help collect votes: Amanda Miner, Amy Gifford, Stash Debrowski. 
    3. Potential people to help: Jimmy Donahoo
  7. Kyler Stitt joined the meting at 20:19, accepted the position onto the board at 20:22
  8. Reviewed meeting minutes. Approved by all present HOA members (20:22-20:25)
  9. Meeting adjourned (20:25)
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