Orders of Business: Spring Creek HOA Board Meeting August 3, 2009
- We will take nominations for secretary at the next community meeting.
- Concerns mentioned about community conservation fees, etc that are being paid.
- Invoice should be itemized so that HOA is aware of all costs.
- Community should be aware that the developer is taking money out of the working fund.
- We would like to have something done as far as a “conservation” effort, something to validate the expense.
- Dave Johnson spoke with Sam Fonoimoana and Carlton Hinton about their willingness to take over the management of the HOA.
- Both have submitted resumes.
- Dave Johnson will make contact with both applicants.
- They were called during the meeting: Message left with Sam about meeting Tuesday, August 4, 2009. We will wait for a return call. 5pm
- Sam will show at 5pm 8/4/09 kenny’s home for interview.
- Carlton was called by Dave J showed up that evening and interviewed.
- Dave Johnson moved that we put REMS on a 30 day notice for termination of contract as of September 10, 2009 due to REMS lack of contractual obligations not being fulfilled by REMS.
- Dave Wilkey seconded the movement
- All approved and agreed.
- Kenny Wilson will write a letter and put REMS on notice.
- Contact needs to be made with Quail Run regarding their fence sinking into the ground.
- Kenny emailed Terry Tidwell
- Awaiting reply
- Notice of interest?
- Has brad filed them?
- Why has there been no contact regarding the notices of interest as promised by Brad.
- Who is the HOA insurance company and agent, what are the coverages, liability amounts, etc
- Contact Brad at REMS for all information.
- Kenny contacted Brad, no response
- Why aren’t weekly drive throughs being arranged as agreed with Shaanta and REMS.
- Request that Shaanta provide FULL documentation of all drives, when, and who was attending the drive around.
- Document all notices made.
- Contact with city about yield, children at play, and stop signs.
- Kenny will do this.
- We also recommended that homeowners contact the city personally to create more of a voice for the community.
- Shaanta needs to collect on Salisbury’s new lots, plot I, I believe. He has voting rights, therefore he needs to pay his HOA dues. Starting with August billing.
- Kenny will contact Shaanta about handling the issues.
- Salisbury recorded 19 lots in Plat I in August, REMS will begin collection of dues.
- Dave Johnson wants an ACCURATE aged accounts receivable, as requested monthly since the homeowners took over the HOA obligations.
- Dave Johnson will prepare tentative offer letter for manager of HOA when REMS is replaced due to failure to comply with contractual obligations and lack of performance to minimum standards.
- Contact Robert Hunter about pavilion bids for electrical work.
- Kenny Dropped of sheet for bids.
- Statements were not sent out for July 2009 by REMS. Payments weren’t received in a timely manner bc of this.
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