November 2011 HOA Meeting


Meeting called to order by President, Lorie Liu at 7:00 PM at 1780 S. Weeping Willow Way, Lehi Ut 84043
Present:  Lorie Liu, Nathan Luthie, Richard Monteirth, Dave Johnson,  which includes 4 of the 5 board members constituting a quorum. Kenny Wilson with K&R was also present representing the HOA management company.  15 minutes later, Lamond C. Woods arrived by invitation representing Sentry West insurance company to discuss HOA insurance coverage options
Main deficiencies in our current coverage included: Non-monetary claims, breach of contract claims and committee members not covered.
Motions:
Richard Monteirth moved to pick USLI policy for D&O insurance and Drop Auto Owners D&O insurance when USLI is approved.
Vote: Unanimous in the affirmative
Motion:
Lorie Liu moved to leave Philip Carter fine at $50.00
Vote Unanimous in the affirmative
Motion:
Lorie Liu moved to modify minimum landscape design requirements to read: Front yard to be laid down with pre-cut sod pieces and not seeded or hydro seeded from edge of house to public sidewalk within 6 months from start of construction.
Vote: Unanimous in the affirmative
Motion:
Richard Monteirth moved to extend front yard landscaping deadline to June 1st 2012.
Vote: Unanimous in the affirmative
Motion:
Lorie Liu moved to pick Western Architectural to do the HOA reserve study.
Vote: Unanimous in the affirmative
Action Items:
  • Nathan Luthie to draft gravel driveway options letter.
  • Lorie Liu to find hotel meeting space available for January 10th 2012 annual meeting.
  • Lorie Liu to get Vial Fatheringham letter of demand to REMS for accounting information
  • Kenny Wilson to hound REMS  daily for accounting information
  • Lorie Liu to write BBB review on REMS
Next Board Meeting scheduled for  Tuesday, 13 December 2011 at 1780 S. Weeping Willow Way Lehi Utah 84043
Previous meeting minutes from October 5th meeting were approved with the following corrections:
Agenda item #3 reword to say: K&R to send letter to request a written proposal from Phillip Carter
Agenda item #11 correct date of next annual meeting to be January 10th 2012.
Meeting ended at 9:50 PM.
Dave Johnson VP acting Secretary for these minutes.

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